Due to COVID 19 response the office is closed to the public at this time.
Due to COVID 19 response the office is closed to the public at this time.
The District Office will be Open 8 AM – Noon weekdays, with the opportunity to arrange afternoon appointments.
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POSITION DESCRIPTION 2020
Title: Part-Time Administrative Clerk
Monday-Friday 8 AM to Noon
With some afternoon meetings
Salary: $17.00 to $22.00 per hour
With Benefits
GENERAL PURPOSE:
Performs a variety of routine and complex clerical, accounting, and technical work in the operation of the District office. Assist District Manager with all office procedures and clerical work.
SUPERVISION RECEIVED:
Works under the supervision of the District Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Manages assigned duties to achieve goals and objectives of the District; plans, organizes workloads and assignments. Performs other related duties as assigned.
Answers telephones; greets and assists customers. Helps maintain the District’s general files, documents, records, filing systems and archives.
Assist in vouchers, invoices and other documents for payment to determine accuracy and completeness and resolve discrepancies.
Assist in operating and maintaining the billing and general ledger system; setup of new accounts, billing payments, delinquent accounts, quarterly tax reports and all related functions. Calculation and processing of Washington State Retirement system.
Maintains professional communication with customers and coworkers.
Assists with activities of systems and facilities administered by the District Manager.
Investigates and follows-up on citizen requests for service, complaints, and requests for information; maintains inquiry records.
Assists in the development of notices, flyers, brochures, newsletters, media releases, news articles, and other informational materials about programs and services.
Prepares correspondence; makes reservations and travel arrangements for meetings, seminars, and conventions. Assist in preparation of monthly Board Meetings.
Performs additional duties as needed by the District Manager.
Education and Experience:
(A) High School Diploma or G.E.D.
(B) Two years of related experience in accounting work, preferably with a governmental accounting background or;
(C) Any equivalent combination of education and progressively responsible experience in a closely related field with additional work experience substituting for the required education on a year for year basis.
Necessary Knowledge, Skill and Abilities:
(A) Excellent customer service skills and the ability to work effectively and cooperatively with a wide range of people;
(B) Working knowledge of business English composition, spelling, punctuation and mathematics;
(C) Working knowledge of the principles and practices of accounting; working knowledge of payroll preparation; Working knowledge of modern records management techniques;
(D) Skill in operation of general office tools and equipment;
(E) Ability to accurately record and maintain both physical and digital records; ability to establish and maintain effective working relationships with employees, supervisor, consultants, officials and the public; ability to communicate effectively verbally and in writing.
SPECIAL REQUIREMENTS:
Valid Washington State Driver’s License without restrictions
Ability to obtain Notary Public
Ability to pass a background check and drug test
TOOLS AND EQUIPMENT USED:
Personal computer, including spreadsheet and database software; computer terminal; 10-key calculator; phone; copy machine; fax machine and scanner. Also working knowledge of Quick books is preferred.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear; to use hands to finger, handle, feel or operate objects, tools, or controls; type for extended periods of time; and to reach with hands and arms. The employee is occasionally required to walk.
The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet. Operational alarms sound occasionally during an alarm condition or while being checked.
SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Completed Application & Resume can be mailed or dropped off at the District Office 2195 Nulle rd. Bellingham, WA 98229
or emailed to samishwaterdistrict@comcast.net
Applications can be found at the button below.
CALL TO ORDER: 4:00 P.M.
CALL TO ORDER: 4:00 P.M.
I. (a) APPROVAL OF THE MINUTES:
Regular Meeting of August 11th, 2020
II. (b) CLAIMS AND PAYROLL:
Approval of September Claims, 2020
Approval of August Payroll, 2020
III. (c) COMMUNICATIONS:
District Communications:
Commissioner’s Communications:
IV. (d) PUBLIC FORUM: 3-minute limit
V. OLD BUSINESS:
(e)North Lake Samish Force Main Relocation, Wilson Engineering.
VI. NEW BUSINESS:
(f) None
VII. (g) Manager’s Report:
VIII. (h) Attorney’s Report:
IX. (i) Executive Session: Before convening in executive session, the presiding officer of a governing body shall publicly announce the purpose for excluding the public from the meeting place, and the time when the executive session will be concluded. The executive session may be extended to a stated later time by announcement of the presiding officer.
X. ADJOURN
The next regular scheduled meeting will be held on November 12th at 4:00 P.M. at the District Office.
Next Meeting Date:
Regular Board Meeting
September 10, 2020; 4 P.M.
Due to the uncertainty of the COVID19 response the meeting will be by ZOOM or at the District Office.
Samish Water District is inviting you to a scheduled Zoom meeting.
Topic: Board Meeting
Time: Sep 10, 2020 04:00 PM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/85068335351?pwd=ajlwanNqaUxsWnNSa0pYZEthU1paUT09
Meeting ID: 850 6833 5351
Passcode: 959816
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Passcode: 959816
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